Main tasks and functions of the department

Head of the Academic Department:

• exercises general management and control over the work of the department staff, distributes duties among them, monitors the performance of these duties, and ensures proper labor discipline;
• plans the work of the department and monitors the implementation of these plans;
• organizes and monitors the implementation of regulatory legal acts of the Ministry of Education and Science of Ukraine regarding the organization of the educational process and documentation management;
• prepares materials at the direction of the rector and the vice-rector for scientific and pedagogical work for discussion at meetings of the rectorate or the Academic Council of the university;
• participates in conducting scheduled inspections of the academic work of departments and faculties;
• performs other functions provided for by current legislation and regulatory legal acts of the university.

Head of the Academic Department:

• exercises general leadership and supervision of the department staff, allocates duties among them, monitors the execution of these duties, and ensures proper labor discipline;
• plans the department's work and monitors the implementation of these plans;
• organizes and monitors the implementation of normative-legal acts of the Ministry of Education and Science of Ukraine regarding the organization of the educational process and the maintenance of documentation;
• prepares materials at the instruction of the Rector and the Vice-Rector for scientific and pedagogical work for discussion at meetings of the Rectorate or the University Academic Council;
• participates in conducting planned inspections of the teaching activities of departments and faculties;
• performs other functions provided by current legislation and the university's normative-legal acts.

Tasks of the Academic Department

• Implementation of innovative models for organizing the educational process, aimed at integrating the University into the European Higher Education Area.
• Planning and organization of classroom work for participants in the educational process.
• Organization of and direct participation in the systematic monitoring of the educational process at the university.
• Providing proposals for long-term and operational university work plans regarding the improvement of the organization of the educational process.
• Creating conditions for the optimization of the educational process and the implementation of educational programs in accordance with the requirements of legislative and regulatory acts in the field of education.
• Organization and supervision of the work of examination and qualification commissions for the certification of higher education students.
• Organization of work regarding the processing of orders for the production of student IDs and higher education documents.
• Organization of class attendance and monitoring of their conduct.
• Organization of inspections regarding the readiness of university departments for the new academic year.
• Preparation of class schedules and credit-examination sessions for higher education students.
• Organization of the University's educational activities in accordance with the regulatory legal acts of Ukraine, the University Charter, and Internal Regulations.

Tasks of the Educational Department

• Implementation of innovative models of organizing the educational process, aimed at integrating the University into the European Higher Education Area.
• Planning and organization of in-class activities for participants in the educational process.
• Organization and direct participation in implementing systematic monitoring of the educational process at the university.
• Providing proposals for the university's strategic and operational work plans regarding the improvement of the organization of the educational process.
• Creating conditions for optimizing the educational process and implementing educational programs in accordance with the requirements of legislative and regulatory acts in the field of education.
• Organization and oversight of the work of examination and qualification commissions for conducting attestation of higher education students.
• Organization of processing orders for the production of student IDs and higher education documents.
• Organization of visits to instructional sessions and monitoring of their conduct.
• Organization of checks on the readiness of university departments for the new academic year.
• Preparing the schedule of classes and credit-examination sessions for higher education students.
• Carrying out the organization of the University's educational activities in accordance with the normative-legal acts of Ukraine, the University's Statute, and the Internal Regulations.

Functions of the Academic Department

• Monitoring the educational process at the University.
• Organization and conduct of seminars and trainings on the implementation of innovative teaching methods, interactive and distance technologies in the educational process.
• Preparation of educational process schedules, class schedules, credit-examination sessions, certification exams, and qualification work defenses, and monitoring their implementation.
• Conducting knowledge assessment tests for higher education students (rector's control works).
• Summarizing the results of credit-examination sessions and graduate certification, and preparing relevant draft rector's orders.
• Preparation of materials for consideration at meetings of the Rectorate and the Academic Council of the University regarding the organization of educational activities.
• Calculation of the staffing levels of scientific and pedagogical staff, adjustment and preparation of relevant draft orders.
• Organization and control of preparations for the beginning and end of the academic year (semester) for faculties, departments, and other units that support the educational process.
• Filling out academic transcripts and issuing them upon requests from individuals, enterprises, organizations, and institutions.
• Organization and formation of orders for the production of student ID cards based on the results of admission to the university, in case of loss, damage, change of surname, errors in personal data, etc.
• Coordination of the rational use of educational facilities.

Functions of the Academic Affairs Department

• Monitoring of the educational process at the University.
• Organization and conduct of seminars and trainings on issues of introducing innovative teaching methods, interactive and distance learning technologies into the educational process.
• Preparation of schedules for the educational process, class timetables, credit and examination sessions, attestation examinations and defenses of qualification works, and monitoring of their implementation.
• Conducting rector's knowledge checks for students pursuing higher education.
• Consolidation of results of credit and examination sessions and attestation of graduates, preparation of corresponding draft orders of the Rector.
• Preparation of materials for consideration at meetings of the Rectorate and the University Academic Council on issues of organizing educational activities.
• Calculation of staffing levels of scientific-pedagogical personnel (NPP), adjustment and preparation of corresponding draft orders.
• Organization and control of preparation for the start and end of the academic year (semester) of faculties and departments, and other units that ensure the educational process.
• Filling out academic references and issuing them upon requests from individuals, enterprises, organizations and institutions.
• Organization and processing of orders for the production of student IDs based on admission results to the University, in connection with loss, damage, change of surname, errors in personal data, etc.
• Coordination of the rational use of teaching spaces.

Interaction of the Academic Department with the University's structural units

The Academic Department, in relation to its functional competencies and for the purpose of successfully fulfilling its assigned tasks, interacts with:

• deans' offices and departments – on issues of organizing the educational process, pedagogical workload of scientific and pedagogical staff, composition of examination commissions, and monitoring the quality of higher education;
• methodological and organizational department – regarding the analysis of the state of provision with necessary educational and methodological resources for organizing the educational process;
• information and computing center – publishing information on the University's official website regarding the organization and provision of the educational process at the University, as well as the use of the automated management system for higher education institutions in the educational process;
• editorial and publishing laboratory of the information and computing center of CSTU – on issues of higher education documents, record books, etc.;
• head of the educational and methodological laboratory of distance learning of CSTU (Moodle) and library staff – regarding ensuring the availability of necessary resources for organizing the educational process, including students' independent work;
• admissions committee, postgraduate and doctoral studies department, deans' offices, department of student enrollment accounting and statistics – on issues of the higher education student body;
• administrative and economic department – on issues of the University's classroom fund;
• accreditation and licensing center, center for training specialists from foreign countries, center for correspondence and distance education, center for educational work, department of student enrollment accounting and statistics,
• center for inclusive education, international relations department, and other University services – on issues falling within the competence of the specified structural units.

Interaction of the Educational Department with the Structural Subdivisions of the University

The Educational Department, within the scope of its functional competencies and in order to successfully fulfill the tasks assigned to it, interacts with:

• deans' offices and departments – on issues of organizing the educational process, issues of the teaching load of academic staff, the composition of examination commissions, monitoring the quality of higher education;
• the Methodological and Organizational Department – regarding the analysis of the status of providing the necessary educational and methodological resources for organizing the educational process;
• Information and Computing Center – posting on the official University website information regarding the organization and provision of the educational process at the University, as well as the use of ASU ZVO in the educational process;
• Editorial and Publishing Laboratory of the Information and Computing Center of CNTU – on matters of documents on higher education, grade books, etc.;
• the head of the Educational and Methodological Laboratory of Distance Learning of CNTU (Moodle) and library staff – regarding ensuring the availability of the resources necessary for organizing the educational process, including independent student work;
• the admissions committee, the Department of Postgraduate and Doctoral Studies, the deans' offices, the Department of Accounting for the Contingent of Students and Statistics – on matters concerning the contingent of higher education students;
• the Administrative and Economic Department – on matters of the University’s classroom stock;
• the Center for Accreditation and Licensing, the Center for Training Specialists from Abroad, the Center for Part-time and Distance Education, the Center for Educational Work, the Department of Accounting for the Contingent of Students and Statistics,
• the Center for Inclusive Education, the Department of International Relations, and other University services – on matters within the competence of the aforementioned structural subdivisions.